As an added benefit to our vendors, we created a micro marketing page to help promote your goods and/or services. Simply upload a logo, profile photo & product photos. Once approved, you will receive a link to review/edit your marketing page. You can also access via the Vendor Portal.

Upload product photo and name of product(s). You can upload up to 10 products. Add Product

YOU MUST ANSWER THE FOLLOWING INSURANCE RELATED QUESTIONS

The Rotary Club of Thousand Oaks does NOT provide liability or property insurance coverage for vendors. Claims resulting from actions by a vendor or incidents related to a vendor's booth are the liability of that vendor.

THOUSAND OAKS ROTARY STREET FAIR RULES AND GUIDELINES 2024 The following entities will be allowed to participate in the Street Fair:

• Non-Profit Organizations with designation of 501(c)3, 501(c)4 or 501(c)6 – may not offer anything for sale.
• Retail Vendors – those with merchandise for sale.
• Information/Commercial Vendors – information about business but may not sell anything on-site.
• Food vendors – provide food for immediate consumption.

NO POLITICAL BOOTHS WILL BE ALLOWED AT THIS TIME. THIS INCLUDES CANDITATES, PARTIES, PAC’s, AND LEGISLATIVE OFFICES.
Rules for All Participants:

• ANIMALS: Animals in a booth require a Los Angeles Animal Control Inspection. Permit is NOT provided by Rotary.
• Arrival/Departure:Arrival, staging, and set up times will be provided by your Vendor Section Coordinator. Disassembly must start immediately at 4:00 pm, loading completed by 5:45 pm, and the street cleared by 6:00 pm, or risk traffic violation by Thousand Oaks Police Department. Rotarians will be on hand to help you unpack and pack up your vehicles.
• Booth Set Up and Coverage:
  
  • You must provide your own canopy, tables, chairs, shades, water, and electricity. Certain sponsorship levels may include these items. Generators are only allowed in specific spaces. You must stay within the confines of your booth area and may not leave your booth to sell items or hand out literature. Booths must fit within their assigned space and heights are limited to 8 feet. We provide a 10’x10’ space on the street. Unobstructed open spaces are located throughout the event for emergency/fire escape and may be used by corner booth vendors for viewing only, but no items may be placed in those spaces.
  • Vendors must park their vehicles were stated in the final instructions you will receive shortly before the event. Vendors will be allowed to drive into the fair area usually beginning at 7:00 or 7:30 am, unload and then park in the designated parking area before setting up your booth. Please DO NOT PARK in storefront parking lots along Moorpark Road as those are reserved for their customers. Street access will close at 8:30 am. The safety of the other vendors, staff and attendees needs to be observed at all times. You are encouraged NOT to bring motor homes, large trucks or trailers. However, if you do, be prepared to unload at a distance and cart your materials to the event. Only one vehicle is allowed to unload at a booth space at a time.
  • Contact your section coordinator if you need an odd-sized space or to rent more space.
• Certificates of insurance: Certificates of insurance will be required if you answer yes to any of the 4 insurance questions listed on the application. You can secure one day insurance certificates through your own insurance provider, or you can search for a provider online.
• Distributed Items at Booths:
  • All vendors may distribute commercially wrapped candy.
  • No stickers may be distributed at any booth.
  • Pamphlets may be distributed.
• First Come, First Served: Vendors will be placed in spaces on a "First-Come, First- Served" basis. All final decisions on placement and attendance will be made by Rotary Street Fair Committee. Consideration will be given to returning vendors who submit their applications early with payment and meet insurance requirements
• Food Distribution: Other than factory wrapped candies, no items ingested by mouth (bottled water or supplements included) may be offered without the following: for "Prepackaged" foods, submit either TFF-1 or TFF-2 with your booth fee. For "open or prepackaged to be opened for sampling" foods, submit TFF-1 with your booth fee. Vendors with an Annual TFF or Mobile MFF, use those instead of TFF-1 or TFF-2.
• FORCED CANCELLATION:The event will go on as planned unless there is heavy rain, high winds, or other circumstances requiring postponement or cancellation. Vendors should be prepared for showers and light wind. If cancellation or postponement is necessary, notification will be made on our web site: www.tostreetfair.com. There will be no refunds. However, paid registration will apply toward the rescheduled day this year or carry over to next year's fair.
• REFUNDS: You may request a full refund of your booth fee anytime until four (2) weeks prior to the event. This request must be made in writing via e-mail at torotarystreetfair@msn.com or regular mail to: Thousand Oaks Rotary Street Fair, PO Box 1225, Thousand Oaks, CA 91358.

Family Friendly Event
The Rotary Club of Thousand Oaks is committed to maintaining a family friendly environment at all its events. Therefore possession, sale, or use of alcohol, drugs, illegal substances, or weapons of any kind are prohibited (California Penal Code Section 417). We do not allow the distribution or sale of any political items – this includes mugs, T–shirts, signs, stickers, anything with the name of or reference to a political party or candidate. If you have a question whether your goods are appropriate, please contact us for approval. The Rotary Club of Thousand Oaks reserves the right to eject vendors who do not comply with event rules or use loud or vulgar music or language in promoting their booths.

If any vendor is found to be in breach of any of the above rules, the vendor will be required to leave the Street Fair immediately, forfeit the booth space fee, and be barred from future registration.

Specifics for Vendor Types:
Non-Profit Organizations:

• A review will be made of the IRS form 990. If the filing is not up to date, the organization will be excluded from participation.
• May not engage in any political activity at the Street Fair
• May not solicit donations on site but may hand out donation envelopes.

Retail Vendors:

• A SELLER PERMIT IS REQUIRED IF SELLING ITEMS (If not selling, no permit needed). The California State Board of Equalization (BOE) requires that prior to being assigned a vendor space, vendors who sell tangible items/personal property subject to sales tax at events throughout California must obtain a seller's permit and pay sales tax on items sold. The permit is FREE and can be instantaneously received from the BOE web site. Failure to comply is punishable by fine and/or imprisonment. The Rotary Club of Thousand Oaks is required to obtain evidence of a permit from you which you fill in within the Street Fair application form. The Rotary Club is required to provide the BOE this evidence within 30 days of a BOE request. You can register for a "Temporary Seller's Permit" at www.boe.ca.gov Refer to the Example on the Street Fair website for helpful instructions on how to complete the BOE permit application. You may also visit a BOE office or call 800-400-7115 to register. Sellers are required by law to post the permit in their booths. There are permit exemptions for certain "sellers". The exemption, if you qualify, must be noted on the Street Fair application form.
• May not engage in any political activity at the Street Fair
• May not solicit donations on site but may hand out donation envelopes.

Information/Commercial Vendors:

• May generate leads and distribute information about business but may not sell anything on-site. Promotional items may be distributed.

Food Vendors:

• Vendors are subject to all requirements of Ventura County Health and Safety.
• No type of alcohol may be sold either for current or future consumption.

Submission of your application certifies that you have read all the rules and agree to the terms. Once you submit your application, you will receive an email confirming your payment. Once your application has been reviewed, you will receive an additional email of your approval.

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